General Information
Job Title: ADMINISTRATIVE ASSISTANT - DETENTION CENTER
Location: Helena, MT, 59601
United States
Base Pay: $16.03 / Hour
Employee Type: Regular-FT
Minimum Experience: 1 Year
Required Degree: High school
Manage Others: No

Contact Information
Name: Keni Grose
Phone: 406-447-8316
Email: kgrose@lccountymt.gov

Description
Under general supervision of the Detention Captain, this position performs administrative support and reception duties for the Sheriff’s Office/Detention Center.    This position primarily works at the Lewis and Clark County Detention Center.

Application Instructions
Applications for this position are accepted online only through our career portal. The following items are required along with the on-line application:

Resume - attach resume to online application in designated section. 

Cover Letter - attach cover letter to online application in resume upload section as well.  More than one document can be uploaded. 

For questions on this position or on the application process, please call (406) 447-8316 or e-mail kgrose@lccountymt.gov.

Duties
Performs administrative support and reception duties for the Sheriff’s office/Detention Center;

Schedules and arranges meetings for the Sheriff and Executive staff;

Greets and assists citizens with requests for information; Including phone calls and electronic correspondence;

Processes paperwork pertaining to license and permit procedures;

Performs background checks for Inmate Visitors, and book & releases;

Maintains office files; including inmate “Jacket” files;

Composes correspondence and proofs reports for grammatical errors;

Performs data entry;

Receives and distributes incoming mail, Including scanning postal mail;

Notarizes documents;

Performs other duties as assigned.

Examples of Knowledge
Sheriff’s Office programs, policies and procedures;

Lewis and Clark County policies and procedures;

Office methods, practices and procedures;

Business English, composition, law enforcement terminology, spelling and grammar.

 Examples of Skills and Abilities
Operate personal computers and related software;

Access law enforcement records;

Maintain confidentiality;

Communicate effectively verbally and in writing;

Follow verbal and written instructions;

Maintain records and draft correspondence according to prescribed standards;

Establish effective working relationships with citizens, fellow employees, and supervisors.

Physical Demands
Duties are generally performed in an office setting where hazards and discomforts are controlled and modifiable.  This position requires the ability to bend at the waist, kneel, reach over the head, talk, hear, and see.  Position requires knowledge and use of typical office equipment including telephone and personal computer.  Must be able to move or lift materials weighing up to 30 pounds.  Position requires frequent contact with fellow employees and citizens.  

 Special Requirements
Must be able to pass a background investigation and become a Notary within one (1) year of employment.

Disclaimer:  Equal Opportunity Employer

Additional Information
FLSA Status: Non-Exempt
Union Status: None
Shift : Day Shift, Monday - Friday, 8am to 5pm
Application Special Instructions: Attach Resume and Cover Letter
Closing Date: January 29, 2021

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